TILE

What best describes your practice?

TILE configures your pipeline, fee tools, and Grout AI to match the way your profession actually works. This is a one-time selection — your subscription is tied to the profession you pick. Preview each option before committing; to add a second profession later, you\'ll need an additional subscription under the same organisation.

🏛

Architecture

For architects, architectural technologists, and design practices

Full planning application pipeline from enquiry to completion. Covers permitted development, householder applications, full planning, listed building consent, and building regulations.

🛋

Interior Design

For interior designers, home stagers, serviced accommodation operators, and HMO specialists

Covers full interior design, furniture installs & FF&E, home staging for sale, serviced accommodation, and HMO design — each with its own stages, billing template, and SOP checklist.

📋

Planning Consultancy

For planning consultants, town planners, and development managers

Covers full planning applications, pre-application advice, appeals, discharge of conditions, and heritage consultancy.

🧱

Structural Engineering

For structural engineers, from sole traders to small practices

Covers residential extensions, new dwellings, commercial structures, party wall surveys, and building regulations submissions.

🏗

Property Development

For property developers, investors, and portfolio managers

Deal pipeline from acquisition through planning, construction, and exit. Covers residential conversion, new build, HMO, refurbishment, and land promotion.

🔍

Building Surveying

For building surveyors and property inspection practices

Survey-led pipeline covering RICS Home Surveys, Building Surveys, defects monitoring, schedules of condition, and dilapidations. Reports drafted to RICS standards.

⚙

Other / Custom

Start with a generic pipeline and customise it yourself

A neutral 7-stage pipeline (Enquiry → Complete) you can rename, reorder, and tailor in Settings. Best for adjacent professions not yet in our preset list.

Your subscription is configured for this profession. To add another, contact hello@gettile.co.uk.

Skip — use Architecture as default

❓ Help & Guide Everything you need — searchable, always up to date

🔍

Navigation

Six tabs run across the top of the app.

⎵ Pipeline

Main kanban board — all live jobs across 14 stages

Dashboard

KPIs, billing progress, lead sources, company performance

Calendar

Month / Week / Day views with diary entries

Gantt / Hours

Fee and hours tracker by job and team member

Social

Brand Kit + Grout social content engine

Activity Log

Admin only — full audit trail

Pipeline

Jobs move through 14 stages from enquiry to site start. Drag cards or use Advance Stage inside the job detail.

Stage 1

Enquiry & Appointment

Stage 2

Measured Survey

Stage 3

Existing Info Prepared

Stage 4

Concept Design

Stage 5

Concept Revisions & Design Freeze

Stage 6 ⚡

Planning Submission — Social trigger

Stage 7

Planning Determination

Stage 8 ⚡

Planning Approved — Social trigger

Stage 9

Discharge of Planning Conditions

Stage 10

Building Regulations & Construction Drawings

Stage 11

External Consultant Input

Stage 12 ⚡

Building Control Submission — Social trigger

Stage 13

Contractor Pricing

Stage 14 ⚡

Ready for Site — Social trigger

⚡ Stages 6, 8, 12 and 14 trigger a Posting Opportunity in the Social tab automatically.

Job Cards

Click once to select — tray slides up with: 👁 Open · ✏️ Edit · 📝 Note · 🗑 Delete

Pipeline Pills

🟩 Green = live fees 🟡 Amber = awaiting 🔴 Red = refused/on hold

Job Detail

Open any job to access 6 tabs:

Overview

Contacts, fee stages, hours gauge, stage controls

Stage & SOP

Tick-box checklist for the current stage

Emails

13 pre-written templates — one-click copy

▪ Comms

Paste any message — Grout logs, summarises & extracts actions

Log

All notes and comms merged, newest first

Hours

18 task categories for time tracking

Fee Stages

Three buckets: Planning, Build Regs, Other. Names are renameable. Fees auto-total into pipeline pills and Dashboard.

Hours Gauge

Three rings: Max Profitable → Estimated → Actual. Goes red when actual hours approach max. CPH target set in Dashboard Settings (default £60/hr).

New Job — Grout Intake

Click + New Job → paste enquiry text → click ▪ Grout — Fill Form. Form is populated automatically. Use Fill manually instead to skip Grout.

▪ Grout — AI Engine

Grout is the AI layer inside TILE. It calls the Anthropic API directly — no data stored externally beyond the call itself.

Enquiry Intake

Reads pasted enquiries and fills the new job form

Comms Triage

Logs, summarises, extracts actions from any message

Social Boost

Generates content ideas and drafts posts from milestones

▪ Paste the whole email — not a summary. More context = better results. If Grout errors, check your connection.

🔒 Grout never includes client names or addresses in social content. Only planning authority area is used.

Dashboard

Live overview calculated from your pipeline. KPI cards: Active Jobs · Live Fees · Monthly Billing · Win Rate.

Dashboard Settings (PIN Protected)

Click ⚙️ Settings → enter PIN. Configure: monthly target, breakeven, CPH (default £60/hr), tier, company name.

🔒 Settings PIN is admin-only. It controls billing targets visible to the whole team.

Calendar

Three views: Month, Week, Day. Each team member is assigned a unique colour automatically.

Click any day to add a diary entry. Job deadlines appear automatically when set from within job detail.

Hours Tracking

Log time in the Hours tab (tab 5) of any job. 18 action categories across 6 groups: Client & Admin, Survey & Measure, Design, Documentation, Planning, Construction.

Live Timer

Floating widget — Start → Pause → Stop. Time is automatically logged against the selected job and action category.

Gantt / Hours Tab

Horizontal bars per job. Blue = within budget. Red = over budget. Filter by team member.

Backup & Data

All data lives in your browser's localStorage. It never leaves your device unless you export it.

Manual Backup

Click 💾 Backup in the top nav. Timestamped JSON downloads with all jobs, diary, settings, and activity log. Save to Google Drive after every session.

⚠️ Clearing browser cache deletes all TILE data. Always download a backup first.

Tips & Tricks

▪ Paste the whole email into Grout — don't summarise first. Full context = better extraction.

🎨 Set up Brand Kit before using Social Boost — even just colours and a font name transforms image prompts.

📋 Email Templates (tab 2) keep client communications consistent. 13 templates, all one-click copy.

⏳ Start the Live Timer when you begin an action. Small entries compound into accurate fee tracking.

💾 Download a backup every Friday. 2 seconds. Protects everything.

📷 Stages 6 and 8 (Planning Submitted / Approved) are highest-engagement for architecture practices — don't skip Social Boost at those stages.

▪ Your Brief paste the enquiry, or type the brief — Grout expands it below

Bring a historical or in-progress job into TILE

⚡

Grout Fee Advisor

Referencing 0 fee documents

Contacts

Client Address

Address Line 1 *

Address Line 2

City / Town

Postcode

Country

Project address same as client address

Referred By (if applicable)

Job Type *

Lead Source

Application Route (Grout will suggest)

Site Constraints (auto-checked on postcode)

Enter project postcode to check heritage and planning designations.

Enquiry Date

Grout's Expanded Brief

Fee Stages (£) Total: £0

PLANNING

BUILD REGS

Total Project Fee £0

ADDITIONAL PROJECT COSTS ▶

Tick items to include as indicative third-party costs in the quotation letter — these are NOT your fees.

	Council Planning Fee	× dwellings = £610
⚠ Fees from 1 April 2026. Amount is editable — always confirm with LPA.
	Planning Portal Fee	Online submission charge
	Building Control
	Party Wall Surveyor
	Build Over Agreement
	Structural Engineer

Ticked items included as indicative third-party costs in quotation

🏗 Include Build Cost Estimate ▶

Est. Hours

Priority

Profitable Hours

Assigned To

Stage

Initial Notes

Account

My Day

Membership & Billing

Appearance

Integrations

Grout Search Results

📦 Archive

What is this file?